Withdrawal, Leave of Absence, Parental Accommodation

LGS Handbook

Our Handbook is the authoritative statement of policies and requirements.

LGS Handbook

LGS Student Action Online Form 

To submit a form, you will need a signed signature form.  Read the instructions.

Student Action Online Form

Withdrawal

If you withdraw during the semester, you must obtain the signatures of all instructor(s) in the course(s) you withdraw from.  If you withdraw from all your courses and intend to stay enrolled in your program and the Laney Graduate School, you must request a leave of absence.  

For detailed policies, consult the LGS Handbook, Academic Affairs, section 1.3.3.

How to withdraw:

  • Complete the LGS Withdrawal Signature Form, and obtain any required signature(s).
  • Scan the signed form.
  • Complete and submit the LGS student action online form.  You'll be asked to upload the signed signature form.
  • You'll receive a confirmation email when you submit the form, and your program administrator will receive a copy.
  • LGS will process your request, and let you know when the process is complete.

Leave of Absence

A leave of absence can begin any time.  if it starts in the middle of a semester, then you will also need to withdraw from the courses you are enrolled in.  You can return from a leave of absence only at the start of a semester, and you will need to apply for readmission.  You are limited to two one-year leaves of absence.  

Obtaining a leave of absence will affect your health insurance coverage as well as stipend payments (if applicable). The rules are a little complex and how you will be affected depends on when your leave takes effect. Ask your program administrator and graduate school staff and be sure you know exactly how these important areas will be affected.

The official Request for a Leave of Absence does not ask you about the reason you are requesting a leave. We encourage you to discuss those reasons as well as your plan for returning with your advisor and/or Director of Graduate Studies. You and your program may wish to create a written record of those discussions, to be kept by your program.

We will ask you when you want the leave to take effect.  The LGS Assistant Dean for Student Affairs will then consult with you and your program to determine an official effective date, which is the date that will be recorded in OPUS. 

For detailed policies, consult the LGS Handbook, Academic Affairs, section 1.3.3.

How to apply for a leave of absence:

  • Complete the LGS LOA Signature Form, and obtain the required signature.
  • If you are starting the leave in the middle of a semester, you will also need to complete the LGS Withdrawal Signature Form, and obtain any required signature(s).
  • Scan the completed and signed forms.  
  • Complete and submit the LGS student action online form.  You'll be asked to upload the signed signature form(s).
  • You'll receive a confirmation email when you submit the form, and your program administrator will receive a copy.
  • LGS will process your request, and let you know when the process is complete.

Parental Accommodation

A graduate student caregiver designated as having substantial parental responsibility may be relieved of full-time graduate duties and responsibilities for up to 8 weeks after the birth or adoption of a child.  Any matriculated doctoral student in good academic standing is eligible.  Eligible students who are receiving stipend support would continue to receive this support throughout the accommodation period.  Accommodation is not a leave of absence, and students benefitting from accommodation will remain as full-time students. 

For detailed policies, consult the LGS Handbook, Academic Affairs, section 1.3.4.

How to request a parental accommodation:

  • Students should develop an accomodation plan guided by the policies in the LGS Handbook with their advisor, PI funder (if applicable) and Director of Graduate Studies / Program Director.
  • Complete the LGS Parental Accommodation Signature Form, and obtain the required signature(s).
  • Scan the completed and signed form.  You will be asked to upload it.
  • Complete and submit the LGS student action online form.  You'll be asked to upload the signed signature form.
  • You'll receive a confirmation email when you submit the form, and your program administrator will receive a copy.
  • LGS will process your request, and let you know when the process is complete.