Withdrawal, Leave of Absence, Parental Accommodation


Withdrawal

If you withdraw during the semester, you must obtain the signatures of all instructor(s) in the course(s) you withdraw from.  If you withdraw from all your courses and intend to stay enrolled in your program and the Laney Graduate School, you must request a leave of absence.  

For detailed policies, consult the LGS Handbook, Academic Affairs, section 6.3.

How to Withdraw:

  • Complete the LGS Withdrawal Signature Form, and obtain any required signature(s).
  • If you cannot secure electronic signatures, scan the completed and signed forms.
  • Complete and submit the LGS student action online form.  You'll be asked to upload the signed signature form.
  • You'll receive a confirmation email when you submit the form, and your program administrator will receive a copy.
  • LGS will process your request, and let you know when the process is complete.

Leave of Absence

You are limited to two one-year leaves of absence.

A leave of absence (LOA) can begin any time. If an LOA starts in the middle of a semester, then you will also need to completely withdraw from any course(s) you are enrolled in.

You can return from an LOA only at the start of a term. You can apply once preregistration opens in the term you will resume studies or 30 days prior to the beginning of the term in which you wish to return.

Obtaining an LOA may affect your health insurance coverage and your stipend payments. The rules are a little complex and how you may be affected depends on when you start your leave. Talk to your program administrator in advance to understand any potential impact on these important areas. For health insurance coverage, you should review information regarding the Emory University Student Health Insurance Plan and contact Student Health Services with plan-specific questions.  For stipend payments specific questions, you or your program administrator may need to contact LGS Funding.

The official request for an LOA does not ask you about the reason you are requesting a leave. We encourage you to discuss and document those reasons as well as your plan for returning with your advisor and/or Director of Graduate Studies.

How to Start the Leave of Absence Process:

  • Provide a written request for an LOA to your academic advisor and Director of Graduate Studies / Program Director (DGS/PD).
  • You, your advisor, and your DGS/PD should discuss all areas outlined on the LGS LOA Signature Form; this includes: 
    1. Reasons for taking the leave.
    2. How the leave may affect timely progress through program and LGS requirements.
    3. How the leave will affect stipend payments and health insurance coverage.
    4. The date of the final stipend payment before the leave becomes effective.
    5. A summary of any communication with ISSS, if applicable.
  • Summarize the discussion in an email and confirm your understanding with your Advisor and DGS/PD.
  • If all parties agree of the summary, the email summarizing points 2-5 should be attached to the online LOA form submitted through the student action online form.
  • Veterans who wish to take a LOA must contact the Office of the Registrar at registr@emory.edu.

Steps for submitting the above information are below.  Once you apply for an LOA, your request will be reviewed by the Assistant Dean of Student Affairs. Final approval rests with the Dean. Decision notifications are sent to the student, the program, the LGS funding team, ISSS (if the student is international) and the Registrar (if the student is a veteran).

For detailed policies, consult the LGS Handbook, Academic Affairs, section 6.3.

How to Apply for a Leave of Absence:

  • Complete the LGS LOA Signature Form, and obtain the required signature.
  • If you are starting the leave in the middle of a semester, you will also need to complete the LGS Withdrawal Signature Form, and obtain any required signature(s).
  • If you cannot secure electronic signatures, scan the completed and signed forms.  
  • Complete and submit the LGS student action online form.  You will be asked to attach the signed signature form(s), and a written document summarizing points 2-5, listed above.
  • When you submit the form, you and your program administrator will receive a confirmation email.
  • LGS will process your request.  When the process is complete, we will send an email notification to you, your program, LGS Funding, and if applicable to ISSS and the Registrar.

Parental Accommodation

A graduate student caregiver designated as having substantial parental responsibility may be relieved of full-time graduate duties and responsibilities for up to 8 weeks after the birth or adoption of a child.  Any matriculated doctoral student in good academic standing is eligible.  Eligible students who are receiving stipend support would continue to receive this support throughout the accommodation period.  Accommodation is not a leave of absence, and students benefitting from accommodation will remain as full-time students. 

For detailed policies, consult the LGS Handbook, Academic Affairs, section 6.5.

How to Request a Parental Accommodation:

  • Students should develop an accommodation plan guided by the policies in the LGS Handbook with their advisor, PI funder (if applicable) and Director of Graduate Studies / Program Director.
  • Complete the LGS Parental Accommodation Signature Form, and obtain the required signature(s).
  • Scan the completed and signed form.  You will be asked to upload it.
  • Complete and submit the LGS student action online form.  You'll be asked to upload the signed signature form.
  • You'll receive a confirmation email when you submit the form, and your program administrator will receive a copy.
  • LGS will process your request, and let you know when the process is complete.