Graduate Student Travel

Graduate students travel for various reasons, each of which can play a crucial role in their academic and professional development. Graduate students should keep several important considerations in mind when traveling, whether for research, conferences, or personal reasons. This page provides policy information and other factors to keep in mind to ensure their travel experiences are more productive, enjoyable, and manageable. 

Purchasing Travel with Emory Funding

Emory's Travel Policies establish all Emory University rules related to travel. (Note: If you use Emory funding, you must comply with the policy. If you don't, Emory funds may be withheld.) 

Essentially, the policy requires that air travel bought with Emory funds be purchased through one of Emory's air travel providers. This requirement includes travel, which is first paid for using a personal credit card and later reimbursed using Emory funds, like PDS funds. 

To access and book your flight through one of the three Emory air travel providers, you must log in using your NetID and password. You can find links to Emory's air travel providers on the Booking Air Travel webpage. If you experience issues accessing the travel sites, please contact travel@emory.edu. 

International Travel Policy and Form

Laney students must have any Emory-related international travel reviewed and cleared by the Laney Graduate School (LGS) prior to travel. This includes *Emory-sponsored international travel. Students traveling internationally must seek clearance from LGS using the International Travel Clearance Form on the Laney Connect Hub regardless of funding source (e.g., Professional Development Support Funds Program award (PDS), program funding, etc.). This process ensures the safety of our Emory populations. Please visit the complete LGS International Travel Policy here.  

International Travel Safety

When you travel, please protect your personal safety. Visit Emory's International Travel resources site for information on booking flights, emergency assistance, and a travel checklist.  

International SOS is Emory’s provider for emergency medical insurance coverage, emergency evacuation, emotional support services, and guidance around travel incidents. Use the feature to learn about advisories affecting the region you will travel to and create your account here to register for your trip and itinerary. This record is essential. In the case of tragic events such as natural disasters and abrupt violence, information in International SOS records can help us to quickly ascertain those members of the Emory community in the region are safe and unharmed.