Graduate Student Travel
Graduate students travel for various reasons, each of which can play a crucial role in their academic and professional development. Graduate students should keep several important considerations in mind when traveling, whether for research, conferences, or personal reasons. This page provides policy information and other factors to keep in mind to ensure their travel experiences are more productive, enjoyable, and manageable.
International Travel Clearance Process
Laney students must have any Emory-related international travel reviewed and cleared by the Laney Graduate School (LGS) before engaging in travel. This includes Emory-sponsored international travel. For a quick overview of the international travel clearance process and required steps, please review the International Travel Clearance flow chart. Students traveling internationally must submit an International Travel Clearance Form on the LaneyConnect Hub regardless of funding source (e.g., Professional Development Support Funds Program award (PDS), program funding, etc.). This process helps support the safety and well-being of our Emory populations.
Where to access the International Travel Clearance Form in the Laney Connect Hub:
International Travel Safety
When you travel, please protect your personal safety. Visit Emory's International Travel resources site for information on booking flights, emergency assistance, and a travel checklist. The Emory Global Assistance Program provides travelers with access to emergency medical, security, and travel assistance services while abroad through International SOS (ISOS). Students are encouraged to review available resources before traveling internationally and familiarize themselves with the support services available during their trip.
Purchasing Travel with Emory Funding
Emory's Travel Policies (see sidebar) establish all Emory University rules related to travel. (Note: If you use Emory funding, you must comply with the policy. If you don't, Emory funds may be withheld.)
Essentially, the policy requires that air travel bought with Emory funds be purchased through one of Emory's air travel providers. This requirement includes travel, which is first paid for using a personal credit card and later reimbursed using Emory funds, like PDS funds.
To access and book your flight through one of the three Emory air travel providers, you must log in using your NetID and password. You can find links to Emory's air travel providers on the Booking Air Travel webpage. If you experience issues accessing the travel sites, please contact travel@emory.edu.